User Data Field
Summary
To create an employee in your organization, you must configure User data fields in your Menthory account settings. Menthory provides a set of system-created required fields and allows administrators to add optional and custom fields across personal, social, and employment categories. Custom and addable fields can be configured for requirement status and visibility by role, enabling flexible yet controlled employee data management.
Where to Find It
Employee user data fields are managed and accessed in:
Go to Settings
Click on User Data fields
How to Use
When creating an employee:
Configure or review the available fields
Optionally add additional or custom fields based on your organization’s needs
System-Created Required Fields
These fields are created by the system, required, and visible to all roles:
Personal Details
First Name
Last Name
Birth Date
Email
Phone
Employment Details
Position
Schedule
Role
Supervisor
Addable Fields (Configurable)
These fields are available to add and configure:
Personal Details
Home Address
Degree
Custom Fields
Social
LinkedIn
Custom Fields
Employment Details
Salary
Gender
Hire Date
Employment Type
Work Location
Custom Fields
For all addable and custom fields, administrators can:
Mark them as required or optional
Control visibility by role
System Behavior & Rules
Menthory enforces the following behavior for employee user data fields:
System-Created Fields
Automatically created by Menthory
Always required
Always visible to all users
Addable & Custom Fields
Can be marked as required or optional
Visibility can be restricted by role
Custom Field Creation
You can create custom fields with any name you choose
Supported custom field types include:
Text field
Text area
Number field
Phone field
Percentage
Single-select
Multi-select
Date
Time
Date range
Attachment field
Currency
Schedule
Rating
Consistency & Control
Required fields must be completed to create an employee
Custom fields follow the same permission and validation rules as standard fields